Organized Files are vital right?
by Nathan F. Shaw
http://www.organizedr.com/
Organize Files in the way that I explain here and
you'll be in much better shape very soon.
What do you need to work on more right now?
Paper files in real-space, or computer files?
Tips to organize files in real-space
If you have a system that isn't working, it's probably
because it is not the system outlined below. Simplicity
of effectiveness is vital for a real-space filing system.
To organize files in real-space it should take no more
than 1 minute to add so me thing new to your system and
no more than 30 seconds to retrieve something.
Preparing to Organize Files:
Get a large sturdy metal filing cabinet.
Get box files and card files.
Get an electric label maker.
Chuck out hanging file guides.
Implementation:
1. When paper work comes your way that you have to save
for reference, grab a card file.
2. Create a label with your label maker that obviously
identifies what these papers are about.
3. Stick the labeled file in your filing cabinet in
A to Z order.
Organize Files - Maintenance:
On computer start a file that lists from A to Z
everything that's in your real-space filing cabinet.
Periodically go through your filing cabinet checking
for items not on your computer file and adding
new ones so that your computer file is pretty much up to
date all the time.
Consider that if you currently have trouble keeping
on top of the way you organize files it's probably because
the way you have been doing until now is not this simple
strategy. The approach outlined above is purposely
extremely simple. It really works to do it like this.
So now you can organize files in real-space (and you
really can with the above system), lets now turn to
the topic of how to organize files on your computer.
Tips to Organize Files on Computer
Do you reckon most people's computer contains more
clutter than the rest of their house? My clients certainly
do.
Alright so it doesn't take up any real significant
space in your property estate, but I found that it
effected my satisfaction and productivity im me nsely as
I really had wanted the computer to be a source of fun and
creativity and a way to keep lots of interesting
information and notes to my self and also my work.
So I got to reading and that didn't work as there wasn't
anything much besides the normal tips on personal
organization. So I created my own strategy
Is it frustrating or even somewhat anxiety provoking
sometimes to approach the computer? Such feelings are
caused by thinking of the amount of time it will take
to find what you want whilst half-thinking that it
really shouldn't be so out of hand.
But it's just so easy to fix once and for all and requires
no special software. Create folders on your computer for
different topics. Put everything relevant to that topic
into the appropriate folder.
Create more folders within existing topic folders for
sub-topics. E.g. You might create a folder called
Health. In that you might have folders for Diet,
Exercise, Sleep.
Spend time creating these folders and moving your existing
files into them and I can almost be certain that you will
experience great satisfaction with how organize files on
your computer at the same time as improving the quality of
your life considerably.
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